VoidInvoice

Void Invoice

Major Business Rule

Object Name: B03B0015

Parent DLL: CFIN

Location: Client/Server

Language: C

Functional Description

Purpose
This business function will update the void date and void reason code in F03B11 table.  Update
Invoice flag will update the original invoice.

The purpose of this business function is to void a posted invoice by updating the void date and void
reason code in the F03B11 table.  It will also reset the posted code, pay status and amounts of a
voided record.  An F03B112 record will also be written.

Setup Notes and Prerequisites
In order to void a transaction the key to the transaction needs to be acquired and passed over in the
parameters.  These keys include:  Document Number(DOC), Document Type(DCT), Document Company(KCO) and
Document Pay Item(SFX).

Special Logic
None.

Technical Specification



Parameters


ItemDescriptionI/OReq?Notes


DOCmnDocVoucherInvoiceeIYPart of primary key to F03B11 record


DCTszDocumentTypeIYPart of primary key to F03B11 record


KCOszCompanyKeyIYPart of primary key to F03B11 record


SFXszDocumentPayItemIYPart of primary key to F03B11 record


EV01 cUpdateInvoiceFlagIY'1' to create an Invoice Adjustment


 record


VDGJjdVoidDateForGLIYDate to use as void date


AREszAdjustmentReasonCodeINReason code to use for adjustment record





Related Tables 


F03B11Customer Ledger Master


F0010Company Constants


F03B112A/R Adjustments





Related Business Functions


B9800100Get Audit Info


X0903Return Fiscal Year Period Number


B03B0021Create Invoice Adjustment Record





Processing


1.  Open file.


2.  Retrieve record from F03B11.


3.  Retrieve Company Constants F0010.


4.  Retrieve Period Number.


5.  Update Void Date and Void Reason Code in F03B11.


6.  Update Non-amount field changes.


7.  Retrieve JOB information.


8.  Update amount field changes.


9.  Load F03B112 fields.


10. Write F03B112 record if "UpdateInvoiceFlag" is '1'.


11. Update invoice record if "UpdateInvoiceFlag" is '1'.


10. Close file.

Data Structure

D03B0015 - VoidInvoice

Parameter Name	Data Item	Data Type	Req/Opt	I/O/Both
mnDocVoucherInvoicee	DOC	MATH_NUMERIC	NONE	NONE
A number that identifies the original document, such as a voucher, invoice, or journal entry. On entry forms, you can assign the document number or let the system assign it using the Next Numbers program (P0002). Matching document numbers (DOCM) identify related documents in the Accounts Receivable and Accounts Payable systems. Examples of original and matching documents are: Accounts Payable o Original document - voucher o Matching document - payment Accounts Receivable o Original document - invoice o Matching document - receipt Note: In the Accounts Receivable system, the following transactions simultaneously generate original and matching documents: deductions, unapplied receipts, chargebacks, and drafts.
szDocumentType	DCT	char	NONE	NONE
A user defined code (00/DT) that identifies the origin and purpose of the transaction. PeopleSoft reserves several prefixes for document types, such as, vouchers, invoices, receipts, and timesheets. The reserved document type prefixes for codes are: P Accounts payable documents R Accounts receivable documents T Time and Pay documents I Inventory documents O Purchase order documents S Sales order documents
szCompanyKey	KCO	char	NONE	NONE
A number that, with the document number, document type and G/L date, uniquely identifies an original document, such as invoice, voucher, or journal entry. If you use the Next Numbers by Company/Fiscal Year feature, the Automatic Next Numbers program (X0010) uses the document company to retrieve the correct next number for that company. If two or more original documents have the same document number and document type, you can use the document company to locate the desired document.
szDocumentPayItem	SFX	char	NONE	NONE
A number that identifies the pay item for a voucher or an invoice. The system assigns the pay item number. If the voucher or invoice has multiple pay items, the numbers are sequential.
cUpdateInvoiceFlag	EV01	char	NONE	NONE
An option that specifies the type of processing for an event.
jdVoidDateForGL	VDGJ	JDEDATE	NONE	NONE
The date that specifies the financial period to which the voided transaction is to be posted. Financial periods are set up in the Company Constants table (F0010).
szAdjustmentReasonCode	ARE	char	NONE	NONE
A code that identifies the reason that an invoice pay item was voided.

Related Functions

B03B0021 F03B112 Create Invoice Revision
B9800100 Get Audit Information
X0903 Fiscal Date Edits +

Related Tables

F0010 Company Constants
F03B11 Customer Ledger